Richmond Home

Petty Cash Reimbursements

As of July 19, 2019-the maximum for reimbursement has been raised to $75.  All receipts must be received within 60 days (previously it was 90 days).

A maximum $75 reimbursement is available from the Cashier's Office. There will be no exceptions to this policy. You must submit a reimbursement request through BannerWeb if a reimbursement is for more than $75

A petty cash ticket cannot be processed without the department or organization's index and account code, description of items to be reimbursed, signature of supervisor, and appropriate receipts attached to a separate 8.5 x 11 sheet of paper. All receipts must be within the last 60 days.  For a list of non-allowable expenses please visit http://controller.richmond.edu/sourcing-payments/travel.html.  If you are using petty cash to reimburse for gift cards/certificates–please bring a properly completed Gift Reporting Form, http://controller.richmond.edu/common/pdf/accounts-payable/forms/Gift-Reporting-Form071113.pdf to the Cashier's Office with your petty cash form.

You may not use petty cash to reimburse:

  • Receipts over 60 days old
  • ATM fees
  • Cash advance fees
  • Parking tickets
  • Airfare baggage fees
  • Personal items

Petty cash forms are available at no charge from Printing Services. Purchaser and Approver must be two different people. Submit completed and approved petty cash forms in person at the Cashier's Office in the Queally Center. Contact the Cashier's Office at (804) 289-8143 if you have further questions.