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Direct Deposit

Through direct deposit, employee paychecks are electronically deposited into the employee's chosen bank account on the scheduled payment date.

Direct deposit offers employees prompt payment and immediate access to funds even if they're not in the office on the day of payment. It is more secure than receiving a physical paycheck that could be delayed if it's lost--or stolen and cashed before reaching the bank.

Even though payroll departments take prompt action and stop payment at the bank, banks will not guarantee stop payments for the employer if the check has already been presented for payment. In such cases, the employer is forced to collect any reissued payment from the employee. It is the employee's choice to receive a check instead of the more secure method of direct deposit, and the employee bears the responsibility of lost and stolen funds.

How Direct Deposit Works

To sign up for direct deposit, simply complete the Direct Deposit Authorization form for faculty/staff or students and attach a voided check. If you attach a voided check or other bank document that verifies the bank routing and account number, we can start your direct deposit with the next processing of payroll.

If you cannot provide a voided check or other document, your initial direct deposit transaction will be a prenote. Prenoting is a "dry run" to your bank to ensure that there are no problems with the routing or account number used to set up your direct deposit.  During the payroll cycle where your direct deposit is a prenote, you will still receive a check that you must deposit. The following payroll cycle will be the first one where funds are sent directly to your account.

Once your earnings are being deposited into your account, you will receive e-mail notices from Payroll when your payroll stub information is available for viewing on BannerWeb. Employees who work in Facilities, Dining Services, and the Police Department may enroll in direct deposit but will still be sent paper stubs because of limited computer access.

Contact Payroll

Maryland Hall, Room G-12
Monday-Friday, 8:30 a.m.–5:00 p.m.

payroll@richmond.edu

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