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Forms

AAA Membership Request FormCorporate Accounts

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Corporate AAA membership may be available for employees who take frequent, University-related trips. Request membership by completing this form.

Advance FormAccounts Payable

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Expenditure advances are only given in limited circumstances, such as group or international trips.

Cardholder Department Transfer FormPurchasing Card

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This form should be completed when an existing cardholder transfers to a different department or the Department PCard is transferred to another employee within the department. The cardholder, allocator (if necessary), & approver must complete and sign the form and forward it to the Program Administrator for processing.

Cash Distribution FormAccounts Payable

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When settling an account, this form may be used to gather the signatures of students/athletes/research participants who were given a cash allotment.

Check Request Accounts Payable

Use the online check request in place at bannerweb.richmond.edu.

University Credit Card AgreementAccounts Payable; Purchasing Card

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The Cardholder, Allocator (if different from the Cardholder), and Approver must complete and sign the form when a card is being reissued due to a renewal, is being replaced due to the card being lost or stolen, or is closed due to fraudulent activity.

University Credit Card Application & AgreementAccounts Payable; Purchasing Card

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This form replaces the Purchasing Card/Travel Card Application & Agreement form. The University Credit Card Application & Agreement should be used to apply for a Department PCard or an Individual PCard. The Cardholder, Allocator (if different from the Cardholder), and the Approver are required to sign the Application & Agreement form. Please forward the completed Application & Agreement to the Purchasing Card Administrator in Accounts Payable or email it to pcards@richmond.edu.

Credit Card Signature AuthorizationPurchasing Card

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To be submitted with Departmental Ghost, Purchasing, and Travel Card application for new card holders and when allocators or approvers change.

D.C. Tax (D-4)Payroll

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District of Columbia allowance certificate

D.C. Certificate of Non-ResidencePayroll

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Certificate of non-residence in the District of Columbia

Department Card Sign Out LogAccounts Payable; Purchasing Card

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This form may be used when a department has a departmental PCard and elects to allow the card to be signed out by the employees in the department. The Cardholder who applied for the department PCard is ultimately responsible for ensuring all purchases on the card adhere to all University policies.

Faculty Summer Salary RequestGrants Accounting

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Faculty request form for grant summer salary

Foreign National Information FormInternational Tax

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Used to gather information from international visitors to the University of Richmond.

Gifts/Prizes/Awards Reporting FormAccounts Payable; Purchasing Card

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Complete this form and attach it when requesting reimbursement for a gift purchased for a University employee or student. If the item was bought on a purchasing card, attach it to the appropriate month's statement.

Independent Contractor ChecklistAccounts Payable

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When settling a bill with an independent contractor, please attach this form to your request.


Journal VoucherAccounting

Use this form to reclassify charges made to an account, or for a transfer of restricted or special funds.

Multiline Journal Voucher

Accounts Payable
University Credit Card Account Maintenance Request (MCC Code/Limit Changes)Purchasing Card

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This form should be used to request limit changes or MCC code additions for University credit cards.  This form replaces the “Purchasing Card Change Limit Request Form” and the “MCC Code Addition Request Form”.  The Cardholder & Approver must complete and sign the form and forward it to the Program Administrator for processing.  The Program Administrator will make the final determination of whether or not the request can be granted.

Missing Receipt FormAccounts Payable; Purchasing Card

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Must be used when a reimbursable receipt is missing. If a purchasing card was used, attach a form for every absent receipt. Otherwise only use it for purchases of $25 or more.

MW 507Payroll

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Maryland withholding exemption certificate

Nonimmigrant Visa Waiver ChecklistInternational Tax

Contains the qualifications of eligibility for a visa waiver from the State Department.


Regulation of Non-Immigrant Visa Holding Student Employment Work HoursInternational Tax

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International student workers must sign this form indicating that they have read, understand, and will abide by ICE regulations on the maximum number of hours they can work per week.


Index Request Form (Non-Student Organization)Accounting

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Form to request an index for a non-student organization.

2016 Notice to EmployeePayroll

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2016 Notice to employees regarding W-2 information.

Renewal Corporate Travel Card Agreement

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The University of Richmond Corporate Travel Card is a card issued to employees who travel occasionally on University business.

Sam's Club Membership ApplicationCorporate Accounts

The Sam's Club membership is for individuals who may need to purchase goods or supplies for the University. Personal purchases are not allowed.

Spidercard DeductionPayroll

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Form needed to start payroll deduction to deposit funds into your Spidercard.

Index Request Form (Student Organization)Accounting

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Form to request an index for a student organization.

Travel and Expense ReportAccounts Payable

Use the travel and expense report system in place at bannerweb.richmond.edu.

VA-4 State Tax Payroll

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Virginia income tax withholding exemption certificate

W-4 Federal TaxPayroll

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Federal withholding allowance certificate

W-9Accounts Payable

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The University's completed W-9 form may be printed for or e-mailed to vendors requesting this information.

Wire Request FormAccounts Payable

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This form should be used for all foreign or domestic wires and draft checks. 

Cash Deposit Forms

Campus units may request a supply of cash deposit forms as well as petty cash forms from Printing Services.