Budget Instructions & Information

General Information

The budget process has been combined into one process where requests for new funds will be combined with the regular operating budgets.  See letter from Dr. Ayers regarding new budget process at http://controller/about/DrAyersBudgetLetter.pdf

Because there is a minimum wage increase of $.70 this year which affects student wages, all available student employment funds will be used to support this increase.  Therefore, the Student Employment Office will not be sending out Student Salary Budget Requests forms.  Funds will automatically be added to each departments' student employment accounts to support the minimum wage, if necessary.  But, if you have a need for additional student employement hours, you will need to request this in the regular budget planning document to your Dean or Vice President.  Also, if you fund students through a grant or any -6314 account, you will need to ensure you have the necessary funds to cover the $.70 increase.

Each person submitting a budget request should submit the request through the organizational chain of which the requesting department is a part.  The request should be emailed to the appropriate Vice President, Dean or Director which will become part of the division budget request submitted to the newly formed Budget Committee.  The Vice President, Dean or Director will submit a 5-7 page narrative to the Budget Committee, including all of the appropriate budget spreadsheets.  By submitting electronically to the Associate VP and Controller (Jenni Sauer, jsauer@richmond.edu), they will become part of a notebook to be reviewed by the Budget Committee.

It will be extremely helpful for the division request to include a summary sheet to explain the total amount of new money requested among both the operating lines and new positions.

General Information Related to Request Form
Supporting Data

• Please note that the historical data includes original budget entries only.
  
• Departments are encouraged to attach additional information or justification to the budget request to the extent that it will be helpful to the department in making its needs known.
  
• Requests for media equipment should be made separately and directly to the Media Resources Center in time for the director to file a timely budget request.
  
• Requests for major building repairs or renovations, which must be accomplished by University Facilities or an outside contractor, should be detailed in a separate proposal and submitted to John Hoogakker, Assoc Vice President for University Facilities. These proposals will be reviewed for potential inclusion in the annual project list.
  
• If you have received a worksheet for an index that has expired, please return it to Susan Galvin with a note to terminate the index.

New Position Requests

Please use either the form New Position Request Form for Faculty, http://controller/forms/NewPositionRequestFaculty.pdf, or for Staff, http://controller/forms/NewPositionRequestStaff.pdf, along with your written justification for any new positions.  The position needs to be graded by HR, so complete a position description form http://hr.richmond.edu/forms/PositionDescription2008.doc and submit to Marc Melberg.

All requests for new funds, position or otherwise, need to be added to your spreadsheet at the bottom.  Include your best estimate of the continuing costs in the column "Your Final Budget Request."