1099 Processing

There are several different types of 1099 forms required by the Internal Revenue Service (IRS). The Accounts Payable Office is responsible for the 1099-Misc form processing and reporting of payments made to the University's vendors.

The IRS requires that 1099-Misc forms be processed for vendors who perform a service and are paid $600 or more in a calendar year. The forms are required to be sent to vendors by January 31st of each year. The 1099-Misc file is required to be sent to the IRS by March 31st of each calendar year.

Following the IRS guidelines, we do not report payments made to vendors that total less than $600 for the year. We also do not report the following types of payments made to vendors:

- payments for goods
- payments to corporations (unless medical or attorney payments)
- expense reimbursements
- payments to foreign nationals/visitors (these payments are reported   by the Payroll Office on a form 1042S)

We do report payments for services, which include, but are not limited to:

- honorariums
- speakers/lecturers
- performances
- advertising
- copying
- rentals (equipment, housing, etc)

If you or your vendors have questions regarding 1099-Misc processing, 1099-Misc reporting, or need a W9 form completed, please contact Linda Pembelton at (804) 289-8177.