Accounts Payable

Accounts Payable Staff

Duties of the Accounts Payable Office

The Accounts Payable Office is responsible for researching and interpreting policies and regulations pertaining to University expenditures and reimbursements.  The department is responsible for keeping the University abreast of these guidelines and enforcing them, as required.  The AP staff audits all payment and reimbursement requests before issuing payments in accordance with University and federal policies and regulations.  As part of the auditing process, the department is responsible for ensuring appropriate documentation is in place to support the business purpose of an expense in accordance with IRS regulations.  The department is also responsible for ensuring travelers are following the IRS accountable plan rules so that travelers can be reimbursed without taxable income implications.

The areas of responsibility within Accounts Payable include travel and expense reimbursements, vendor and independent contractor payments, purchasing card oversight and training, and Sam's Club memberships, AAA memberships, foreign wire payments, and 1099-Misc reporting.

Within the department, staff members have different areas of responsibility.  Please use the information below to direct your questions to the appropriate staff member:

Francheska Williams (x8176) - Payments and Reimbursements (A - D)
Francheska is responsible for processing payments and reimbursements for employees, students, and outside vendors whose last name (or company name)begins with the letters A - D.  Francheska also has the main phone number for the department and may be contacted for general questions.  Francheska has a University travel card which departments may use for hotel, transportation and registration fees. She is responsible for reporting gifts given to University employees and students. 

Crystal Amado-Bowen (x6051) - Payments and Reimbursements (E - N)
Crystal is responsible for processing payments and reimbursements for employees, students, and outside vendors whose last name (or company name)begins with the letters E - N.  Crystal also has a University travel card which departments may use for hotel, transportation and registration fees.  She is responsible for following up on outstanding advances.

Linda Pembelton (x8177) -  Payments and Reimbursements (O - Z)
Linda is responsible for processing payments and reimbursements for employees, students and outside vendors whose last name (or company name) begins with the letters O - Z.   Linda should also be contacted to have a stop payment placed on an Accounts Payable check or to request a copy of a canceled check.  Linda also processes foreign wire payments.  She creates UR ID numbers for new vendor payments or travelers seeking reimbursements and may be contacted for the new number.

Jim Sager (x8179) - Corporate Accounts, Special Checks
Jim is our Corporate Accounts contact.  Jim issues corporate AAA memberships, as well as the corporate Sam's Club memberships.  Jim audits all P-Card statements sent to Accounts Payable and may be contacted with questions about the audit or for copies of statements/receipts.  Jim is also responsible for processing any Special Checks, which are checks which must be returned to the department for distribution.

Lynn Gibbons (x8180) - Supervisor
Lynn is the supervisor for the Accounts Payable area.  Please contact Lynn for general questions and for assistance/clarification with Accounts Payable policies or procedures.  Lynn provides training for the P-Card program and assists cardholders with questions related to the program.  Lynn may also be contacted for questions regarding relocation expenses and advances.

Jean Hines (x8181) - Director
Jean is the Director of Accounts Payable & Corporate Accounts.  Jean also provides oversight of the P-Card program.

Location

Maryland Hall, Room G-13

Hours of Operation

Monday, Wednesday, Friday 8:30 AM - 5:00 PM
Tuesday, Thursday 12:00 PM - 5:00 PM